9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll outsourcing means hiring an external company to manage payroll tasks such as consolidating payroll information, calculating wages, managing tax policies, administering worker benefits, and guaranteeing prompt payroll.

Outsourcing payroll not just saves services time however likewise ensures compliance with legal requirements. Outsourcing to a payroll professional can help prevent problems that develop with internal payroll, like keeping up to date with altering tax laws or by hand repairing payroll errors.

How We Selected the very best Outsourced Payroll Companies

Features

We focused on services with easy to use user interfaces, seamless combinations with human resources and accounting software, and scalability to satisfy the requirements of companies of all sizes. These functions guarantee complete payroll management, whether you’re dealing with a few workers or a worldwide labor force.

Security and Compliance

Each service was evaluated for its capability to protect sensitive data and ensure compliance with ever-changing tax policies and labor laws. Strong security measures and updated compliance qualifications are necessary for decreasing risks and avoiding penalties.

Customer Support

We thought about the availability of responsive consumer support, training resources, and continuous help to make sure companies can depend on their chosen payroll provider. Comprehensive assistance assists avoid payroll mistakes and resolves concerns promptly when they develop.

Reputation

To make sure reliability, we reviewed user feedback on platforms like G2, Trustpilot and Capterra, along with market acknowledgment and third-party audits, to verify each tool’s efficiency and reliability. A strong track record suggests a performance history of providing consistent, high-quality payroll services.

9 Top Payroll Outsourcing Companies

Based upon the evaluation of business on these variety of criteria, we have produced the supreme list for the best payroll services that can be outsourced in 2025.

1. Playroll

Playroll offers a comprehensive solution for managing worldwide payroll and employment, making it perfect for companies of any size. The platform’s Employer of Record (EOR) services enable seamless payroll processing for both international staff members and professionals in over 180 countries.

Playroll offers an International Payroll Management solution that offers businesses full control and versatility to integrate their favored payroll suppliers per region, with no need to rip and change their present set-up at great time and cost. The services include GP Analytics, a powerful tool for tracking and picturing payroll data from throughout the world. GP Manager consolidates international payroll procedures along with sophisticated analytics functions, to give you more oversight of worldwide payroll processes.

As part of the VAT IT Group, Playroll draws on over 25 years of experience in global work services, focusing on in-house legal competence.

Key Features Overview

– Consolidating international payroll procedures into one main hub while supplying flexible integrations with existing vendors and in-house operations.

– Map payroll data from any data source, including combinations with leading accounting software.

– Quick implementation of software and automated supplier onboarding.

Multi-vendor payroll for paying employees through various service providers.

– Simplifying payroll by automating currency management, standardizing workflows, and guaranteeing compliance throughout different regions.

Global Payroll Pricing

Starting at $3 per staff member.

Pros

– Quick setup with low implementation costs, saving time and resources.

– No require to replace existing payroll operations or trusted local suppliers.

– Real-time currency management and conversion functions for global payroll.

– Advanced automation for payroll tasks across over 180 nations.

– Built-in compliance features with digitized audit tracks.

– Access to experienced customer assistance for companies of all sizes.

– Dedicated assistance available at no additional expense.

Cons

– Limited integration alternatives with third-party HR tools, though more choices are always being included.

Truly Flexible Global Payroll

Switch to Playroll for smooth payroll management customized to your requirements, with full integration with existing payroll suppliers and systems.

2. Paylocity

Paylocity is known for its flexibility, offering an extensive outsourced payroll service ideal for mid-market companies. It also provides a suite of HR and labor force management options, including benefits administration, time tracking, and talent management

– Payroll and HR management.

– Employee self-service website

– Advanced reporting and analytics

– Cloud-based payroll processing

Pricing:

– Strong HR services combination, flexible platform

– Robust reporting and analytics

– Includes a mobile app

Cons:

– Some functions require a learning curve

– Pricing can be higher than competitors

– Occasional system lag

– Limited international payroll abilities

– Customization might require technical know-how.

3. Gusto

Gusto is a basic and inexpensive payroll contracting out service, particularly suited for small businesses. Known for its prices and ease of use, it also provides benefits administration.

– Automated tax filing and payments

– Employee benefits management

– Time tracking and PTO management

– HR services combination

Pricing:

Starts at $39/month + $6 per employee.

– Affordable and easy to use.

– Offers medical insurance, 401( k), and other advantages.

– Handles federal, state, and local tax filings.

Cons:

– Not perfect for companies with a large, intricate workforce.

– Only offered for U.S.-based employees and professionals.

– Personalized assistance is only offered at higher tiers.

– Limited flexibility for special payroll structures.

– Slower processing times for new companies compared to some rivals.

4. ADP

ADP, founded in 1949, is a trusted worldwide payroll service particularly created for large business. It provides powerful multi-country payroll software application, in addition to innovative analytics for in-depth insights into payroll data.

– Global payroll options

– Tax regulations compliance tools

– HR services integration

Pricing:

– Offers 24/7 customer care with payroll specialists.

– Automates tax filings, payroll computations, and ensures compliance with policies.

– Connects with different accounting software and HR tools.

Cons:

– Pricing can be high compared to rivals with easier payroll requirements.

– Service charges for tax filings, year-end reports, and specific functions.

– Initial setup can be time-consuming and might need comprehensive training.

– While support is available 24/7, reaction times and quality may vary.

5. Paychex

Paychex is a popular choice for small to medium-sized businesses, offering a variety of payroll and HR services. Its instinctive platform makes sure easy management.

– Automated payroll processing

– Employee advantages administration

– Time and presence tracking

– HR services for compliance

Pricing:

– User-friendly customer care

– Strong compliance support for tax and labor laws

– Mobile app for easy payroll management on the go

Cons:

– Pricing can be higher compared to some competitors

– Some advanced features come at an additional expense

– Reports and customization options can be restricted

– Occasional hold-ups in consumer assistance response times

6. Square

Square’s payroll services are perfect for small companies, particularly those already utilizing Square for payments, offering easy integrations, automated tax filings, and direct deposit choices.

– Simple payroll management

– Direct deposit and tax filing

– PTO and time-off tracking

– Integration with Square POS

Pricing:

$ 35/month + $5 per staff member.

– Seamless combination with Square POS

– Competitive pricing, specifically for small businesses with hourly staff members.

– Simple and user-friendly style

Cons:

– Lacks innovative HR tools and advantages administration that larger business might need.

– Best suited for retail, dining establishments, and small service-based companies, but may not be ideal for highly complex payroll needs.

– Payroll reporting functions are more standard compared to rivals.

– Only readily available for companies operating within the U.S.

7. UKG Ready

UKG Ready is a thorough payroll contracting out service that integrates payroll with advanced HR services, best for mid-market companies.

Key Features:

– Payroll and HR services

– Workforce scheduling and time tracking

– Employee self-service alternatives

– Compliance with tax guidelines

Pricing:

– Can incorporate with HR, labor force management, and accounting software.

– Comprehensive compliance features for tax guidelines, wage laws, and reporting requirements.

– Provides in-depth analytics into payroll trends, labor costs, and compliance dangers.

Cons:

– Can be too complicated for small companies with a steep learning curve.

– Might be more costly than some easier payroll solutions, especially for small companies with tight budget plans.

– Some services might find specific functions require IT support or additional customization efforts.
– Some users report inconsistencies in customer service reaction times and problem resolution.

8. Justworks

Justworks offers payroll outsourcing in addition to robust HR services, making it a perfect option for small companies with per hour and salaried non-exempt employees.

– Payroll processing and tax filing

– Employee benefits and insurance

– 401( k) management

– HR services and employee’s settlement

Pricing:

Starts at $49/month per worker.

– Simplifies payroll processing and tax filings.

– Intuitive and easy-to-use control panel for staff members and administrators.

– Combines payroll, benefits, compliance, and HR tools in one platform.

Cons:

– More economical for mid-sized organizations than small groups.

– Less versatility in payroll and HR tools compared to some standalone solutions.

– Requires companies to co-employ employees, which may not suit all business structures.

– Primarily focused on U.S.-based companies.

9. Paycom

Paycom is an efficient payroll outsourcing platform that offers powerful payroll services and HR services to services of all sizes.

Key Features Overview:

– Automated payroll processing

– Tax guidelines compliance

– HR services for workforce management

– Employee self-service features

Pricing:

Custom prices based on the scope of the company.

Pros:

– Employees can handle their own payroll, advantages, and tax documents.

– Offers comprehensive features to protect delicate worker data.

– Advanced analytics offer valuable insights into labor force costs, turnover, and performance.

Cons:

– Compared to other payroll services, Paycom can be costly, particularly for small or midsize businesses.

– New users might require significant training to totally utilize the platform.

– Some users report that workflow personalization and reporting choices have constraints.

– While customer service is available, some users experience sluggish action times or problem dealing with intricate issues.

– Compared to competitors, Paycom has fewer integrations with other organization software, requiring more reliance on its internal environment.

How to Choose the Right Payroll Service for Your Business

With many outsourced payroll services readily available, how do you choose? As an initial step, it’s important to take your business’s size and requires into consideration. Small businesses might prefer an easier, cost-effective service, while bigger organizations need more comprehensive services.

Ensure the supplier integrates efficiently with your existing HR services, accounting tools and internal workflows to reduce disturbances. A service that takes months to adopt can substantially affect your organization – try to find providers that offer quick and easy onboarding.

At Playroll, we understand the difficulties at hand. Above all, we are dedicated to providing personalized client service, for services of all sizes. Our platform integrates automated, easy-to-implement global payroll management software application with hands-on support. All in the name of making international payroll and growth genuinely simple.